Title of the Practice :-   Automation of the office work for accuracy and precision

 Goal:

The goal of the practice is to bring ease and efficiency in the administrative work. It is also to maintain accuracy, decency and accountability of the office work. It is to make office more transparent and increase its accessibility. It is eco-friendly practice that aims at making office work paperless and thus save the environment

Context:

Office work is very strenuous. It is difficult to create record and maintain it. Moreover, the record is of different types and is maintained at different levels. It creates redundancy in the work. Thus office work is laborious and time consuming. One cannot expect complete accuracy in the office work as there remain number of human errors. As there is less transparency in the documentation, there is lot of scope for malpractices. It is also very difficult to maintain physical data in the form of papers and files and after certain period of time it has to be discarded. In that case retrieval of information becomes impossible. To overcome all these limitations of the office work and to make it more systematic and organized we have opted for office automation.

Practice:

For office automation we have installed College Management Software. It has got office-task oriented useful tools. The complete automation of the office is possible by the use of this software. It has proved to be highly useful in the admission and enrolment process of the students. With the use of this software it has become easy to register the addresses and contact nos. of the students. This software can make the process of classification simplified and we can easily make the classification of the recorded data i.e. preparing students‟ list caste wise, category wise, medium wise, stream wise, gender wise and subject wise. We also use this software for preparing I-card of students. There is automation of complete admission process and fee-structure too. It can maintain fee register and can provide information of the pending fees in shortest possible time. With the help of this software admission process can be executed smoothly. The special feature of this software is that the source data is created in a very accurate manner. Once it is created, the same data can be shared in the library, internal mark calculation, scholarship section etc. Thus it leads to the sharing of the resources and avoid redundancy of the work. At the same time this data is systematic and has scope for multiple accessibility. It can be accessed from different points. The important notices and information are communicated to each student by SMS. Various certificates like, Bonafied Certificate, Transfer Certificate, Attempt Certificate, etc., can be issued by it. It saves lot of time and efforts of the office staff. Moreover, one can easily retrieve the information even after a long time.

Evidences of Success:

It has saved lot of paper work and unnecessary repeated work. Office is equipped with updated, systematic data which can be accessed and retrieved any time. It has minimized number of human errors in administrative as well as academic work and made it well organized.

Problems Encountered:

Installation and maintenance of the software is expensive matter. It also requires skills and training to operate the software. Sometimes it is a challenge to create accurate source data.

Title of the Practice :-  Offering English as Main Subject

Goal:-

The twenty first century demands a superior infrastructure and sound fiscal fitness. With this mission entire DESH team under the leadership of President Shri Mukesh Patel and valuable contribution of M.P. Patel foundation, M.P. Patel Institute of English started. The Institute was erected by the President of the Trust Mr. Mangalbhai P. Patel; It was his dream and constant encouragement that the institute is offering English as Major Subject at UG level affiliated to Gujarat University. We can very proudly mention that the subject is in demand now-a-days as it imparts quality education with career assurance.

Context:-

English was not offered as main subject in the college and there was a demand for this subject. Most of the students have to move to other places for getting admission in main English subject. Keeping into mind the perspective of the students of the rural area, management and IQAC took the decision to offer the subject at UG level. The institution has been erected under the auspicious contribution and philanthropic support from M.P.PATEL FOUNDATION, the subject has become job oriented for the students.

Practice:-

English is offered as a main subject at UG level to the students of this less privileged area. University has given special permission and affiliation to our college on condition that fee should be charged from the students on the grant-in-aid fee criteria. Since its inception College is charging the fee as per the government and University norms. The students from the rural background initially reluctant to choose the subject but as the time passes there was a flush flow of students and today the subject is in demand. Initiative of offering the subject at UG level has been proved highly useful to the students. It has reduced the migration of the students of taluka. There is a separate classroom facility is erected along with a well equipped digital language learning lab. The students are taught English literature as well as language and its functional nature. Most of the students have been appointed as teacher in the neighboring schools.

Problems Encountered:

The revenue generation is less than the expenditure, but the management is supporting financially to run the programme for the students of rural area. Installation and maintenance of the software in digital lab is expensive matter. It also requires skills and training to operate the software. Sometimes it is a challenge to create accurate source.